Application Procedure
The
Fifth
Annual Sowa Holiday Market will be held
Saturday, December 13 through Sunday, December 14, 2008. Artisans
wishing to apply must submit 4 of one of the following: color slides,
digital images on CD or photographs: and two checks, one for $10 (Jury
Fee which is non-refundable) and one for $400 (booth fee). The second
check will be returned if you are not accepted into the Market. Please
make both checks payable to
NE Open Markets LLC.
Slides/photos must be labeled with your name and brief description: for
digital images on CD please describe on application or enclose a
separate list. This is a two-day event. All days are required in order to participate. A
self-addressed, stamped, return envelope is required for the return of
your materials. All applications must be postmarked by Friday, August 15,
2008.
Any vendor who participated in the previous Sowa Holiday Market
must submit an application as above. Acceptance into the previous show
does not guarantee entrance into this year's.
Application Checklist
4 slides, digital images
on CD or photos of your work
One slide, image or photo of
your booth display if available
Self-addressed stamped envelope for return of materials and check if not
accepted (ensure postage is correct!)
Booth fee - a check for
$400 payable to
NE Open Markets LLC
Application fee - a non-refundable $10 check made payable to
NE
Open Markets LLC
Deadlines and
Notifications
Application Deadline:
August 15, 2008
Notification Date: August 29, 2008
Promotional Material Mailed to Artisans: November
15, 2008
Arrival Schedule & Booth Assignments Emailed:
November 30, 2008
Application Download
Click here to download the 2008 Sowa Holiday
Market Vendor Application
Rules and Regulations
Application Guidelines
Only your original work may be included in your Sowa Holiday Market
space. No mass produced works, dealers or artist representatives will be
considered. Sowa Holiday Market will not accept dried or pressed floral
arrangements, items constructed from kits or molds or prefabricated
items.
If you are accepted, these materials will be retained for publicity
purposes. A SASE must be enclosed with application and items must be
marked with name and address to be returned. The Sowa Holiday Market
reserves the right to accept or reject any application. The Sowa Holiday
Market organizers also reserves the right to dismiss any exhibitor, or
their agent, who have shown to have misrepresented merchandise on their
application without refund of application fee.
On the day of the event programs with artists' names, web-sites, booth
numbers and locations will be distributed to all visitors.
Booth Specs
Each person accepted for the Sowa Holiday Market will be provided with
approximately 7 x 7 of display space. The Holiday Market will not supply
materials. All display materials are the responsibility of the
individual vendors. The spaces will be pre-marked by our staff and the
parameters must be adhered to. There will be one space only per artist.
You will be asked to remove any non juried work. If you are caught a
second time, you will asked to leave the show without a refund.
Please note, the 2008 location does not allow wall space for vendors.
Vendors need to provide backdrops or dividers. It is recommended that
vendors create a back wall to prevent seeing right into the neighboring
booths. Consider a table with a high display or pipe and drape.
Some websites to check:
www.unique-expo.net
www.hmcdisplay.com
www.camelbackdisplays.com
Fire Safety
Vendors are to offer for sale-finished products. No live demonstrations
of your art processes. Vendors booths shall have NO ceilings, NO
supplemental power or heating appliances. NO open flame for decorative
or display purposes shall be permitted. NO flammable liquids, and NO
materials that are known to spontaneously combust, such as bales of hay
garland, wreaths, straw etc. All seasonal displays must be artificial.
Vendors furnishings, decorations, or other objects shall not be placed
as to obstruct the view or use of an EXIT, EXIT ACCESS, or EXIT
DISCHARGE.
Booth Attendance
You or your representative must be in/near your space ALL hours while
the Sowa Holiday Market is in operation: Saturday 10am-6pm and Sunday
10am-6pm.
EXHIBITORS WHO FAIL TO APPEAR BY THE OPENING HOUR OF A SHOW FORFEIT
THEIR RIGHT TO EXHIBIT. EXCEPTIONS WILL BE MADE FOR LATE ARRIVAL IF THE
PROMOTER IS NOTIFIED IN ADVANCE.
Massachusetts Sales Tax
Tax ID Numbers are REQUIRED in Massachusetts. All Exhibitors must be in
compliance with State & Federal Tax Laws and display Tax ID Certificate
in booth. This is required for both in state and out of state vendors.
If you do not have a tax id certificate, you can obtain one online in a
few minutes at no cost.
Click here to register with the Massachusetts Department of Revenue.
Lighting and Electricity
The Cathedral gymnasium has very bright overhead
lights. These will be on for the duration of the Market. Because the
gym is not wired for outlets in the middle of its space, there will be
no electric outlets available for vendors. Everyone will have only the
lighting provided overhead.
Sound Systems
Music, radios, and voice amplification systems are not allowed in the
booths.
Overhead holiday music will play throughout the entire venue.
Move in time
Friday, December 12- 5pm-11pm
Saturday, December 13 - 7am-10am
Set Up and Breakdown
Procedures
No one will be allowed to begin set-up after 10am on Saturday. All
artisans must be in their assigned spaces and ready to sell by 10am on
Saturday and 10am on Sunday. Artists are not permitted to begin moving
out of the space before 6pm on Sunday, December 14. All work must be
removed from the space at the close of the Holiday Market on Sunday,
December 14.
Removal of Debris
It is mandatory that vendors remove all debris
form rented space at the close of the Holiday Market, Sunday, December
14. Its is recommended that you bring large contractor bags and hand
brooms for removal. Anyone who does not comply, will be fined, or not
permitted to attend any future shows.
Vendor Parking
Free parking for vendors will be located at 540 Harrison Ave.
Security
Guards will be on duty day and night however, you are responsible for
the security of your own booth and should have adequate insurance (see
liability and insurance below) to cover potential losses. Again, your
booth must be staffed at all times during open hours and you should pin
your booth closed for the night and remove all small valuables.
Advertising, Marketing &
Promotion
Advertising will be included in all major
area news media including major and minor local newspapers as well as
direct mail, and postcard/poster distribution to individuals and local
businesses. Press releases are sent to local, regional, and national
media resources.
Help us promote the show by distributing
this material to workplaces, churches, schools, offices, stores, other
shows, etc. Exhibitors see great results in increased sales by sending
out postcards to their former customers two weeks before show time.
Vendors will each be sent 25-50 postcards 4 weeks prior to the event. In
addition, please make sure you ad the Holiday Market to your website
event section and weekly newsletters.
Promoter Statement
The promoter reserves the right to remove, without refund or recourse,
any exhibitor who misrepresents himself or his product. In addition the
promoters reserve the right to select or not select any vendors applying
who may not be suitable for the Market.
The promoter reserves the
right to amend or add to the applicable
rules pertaining to and governing the
Market at any time during and before the
show. All participating
vendors at the Sowa Holiday Market
will be made aware of all additions or
amendments .The interpretation of all
the rules by the promoters shall be
final.
Refund Policy
All Cancellations must be in
writing. Cancellation deadlines are as follows:
100 % refund - before September 15th
50% refund - before November 1st.
No Refunds given for cancellations received after November 1st.
No
refunds for cancellations due to inclement weather.
Liability Statement and
Insurance
The Sowa Holiday Market. cannot be held liable for failure to perform or
fulfill its contractual obligation provided such failure is caused,
occasioned, or impeded by closures of site locations due to any cause
including, but not limited to, acts of God, strikes, lawful or not,
fire, smoke and water damage, or actions by legal authorities, lack of
adequate number of exhibitors, etc. Nor shall the promoter be
responsible for loss or damage of exhibitors' wares, exhibits, or
personal property or for loss or injury caused by products sold or
exhibited by exhibitors directly or through warranty, express or
implied. Insurance for such loss, damages, or injury shall be the sole
responsibility of each exhibitor at his own cost. Loss of exhibitor
products by theft is a loss liability of said exhibitor with no recourse
to show directors or site owners for this loss.
Insurance Resources
Vendor insurance is not mandatory, but if you
are interested below are some resources.
Here is a link to
Shoff Darby
Insurance Company. They are out of Northfield, Ct. This company
provides reasonable insurance for individual artists seeking
coverage for single events, 6 months or yearly.
If you have questions, please email
info@southendholidaymarket.com |
